Starting Employment Information

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Human Resources Information

Please review HR website about their services here. You may contact HR if you have queries with the following:

• Contract of employment
• Salary or Increments
• Your staff record on HR system
• Staff ID Card

Activating your Campus account for IT access

Information about “Your Campus Account” is available on the Information Solutions Services (ISS) web page here.

Please contact ISS with any queries or issues relating to IT access.

Payroll Information

Please review Payroll information below that will assist you in your new employment.

Bank Account Details

• Please provide your bank details to HR.
• Payroll can only make payments in Euro (EUR) to a SEPA bank account that provides both a BIC and IBAN.
• SEPA supports euro transfers across participating European countries; the full list is available on the official SEPA website.
• Example: Revolut accounts are acceptable because they support SEPA payments and each account includes a BIC and IBAN.

PPS Number

Your Personal Public Service Number (PPSN) is a unique reference number that is needed for all dealings with public service agencies, including Revenue and Department of Social Protection.

You must provide your PPS number to HR. 

Providing your PPS number ensures you are taxed correctly from your first payment and that all state contributions and entitlements are accurately recorded.

If you have not been issued a PPS number in Ireland before, please review step by step guidance for PPS Number Application

PAYE & USC Details (TAX)

Please review Revenue Tax Information provided, which covers:

1. Getting Set Up With Revenue
2. Understanding Your Taxes
3. Tax Reliefs and Allowances

If your employment ends on Core, this change will be reported to Revenue. Should your contract later be renewed and you are rehired, your tax details may be updated automatically. Please check your tax information on the Core Portal to ensure everything remains correct.

ASC10 Form

• The ASC10 form is required only for roles classified as pensionable employment, which will be indicated in your contract.
• If you are in pensionable employment, you must complete the ASC10 Form.
• ASC10 form is required for correct ASC calculation.
• Please review information about ASC here: ASC

ASC45 Certificate

The ASC45 form is required only for roles classified as pensionable employment, which will be indicated in your contract.

If you previously worked in another pensionable public service employment in Ireland during the year you commenced employment at the University of Galway, you must provide to HR or Payroll your ASC45 certificate of cessation from your former employer to ensure correct ASC deductions.

Further information about ASC documents is available here: ASC

Payroll Payment Dates

Payroll and Expenses payment dates are available here: Payment Dates

Payslips

Details on how to access payslips online is available here: Payslips

Payslip Explained

The details on your payslip (including deductions) are explained here: Payslip Explained

Hourly Timesheet Process

Employees who will be paid via timesheets can find information about this process on Paid on Timesheet

Payroll FAQs

Please review Payroll FAQs 

Links to other University Financial Services

• Financial Accounting Office
• Expenses Reimbursements Office
• Accounts Payable Overview
• Pensions & Investments Office
• Management Accounting Office
• Research Accounting Office