For Managers

Managers engaging individuals for work that is paid on timesheets

Engaging Individuals for Work Paid on Timesheets

Before engaging any individual, managers must determine whether the person should be classified as an employee or self‑employed.
This ensures correct payment processes and compliance with Revenue requirements.

Following the Karshan Supreme Court judgment, all organisations must now use Revenue’s five‑step decision‑making framework when determining employment status.

For more information and guidance, please refer to:  Employment Status for Tax Purposes

Recruitment and Payment Process

For detailed information about the recruitment and payment process for different categories of Teaching Support Staff, please visit the HR website here.

Recruitment for invigilation is managed by UniJobs.

Onboarding Process for New Employees

To ensure a smooth payment setup, the head of School/Discipline or their nominee must provide each employee with the necessary information. For further details, please refer to the here.

Employment Contract for Teaching Support Staff

To commence employment, please complete the online Teaching Support Staff form by the 5th of the month prior to commencing employment, ensuring all of the relevant paperwork is also uploaded. For more detailed information, please refer to HR policy QA106 Employment of Hourly Paid Teaching Staff. Click here to access the details about this process. 

IMPORTANT: To avoid issues with processing multiple timesheets in one email, only 3 timesheets will be accepted per email. Please ensure they are sent from the budget holder's email address for approval.