Dell Online Ordering

How to order with Dell Online Ordering

Introduction

From November 2025, Dell has changed how University of Galway staff & requisitioners can order equipment directly from them. It is a more streamlined way to order and there is now no need to email you quote and PO to Dell. You can order yourself directly on their portal.

There are two items you need to see through this process

• You need to have your quote number from Dell
• You need to have your PO created and ready to upload on the portal to complete your online order

Dell - online ordering - This is a PDF version of the process which you can download

Create your e-Quote

Step 1: Log onto the Dell Premier Page/Portal for the University of Galway

a) When prompted enter your staff credentials (Staffid@universityofgalway.ie) and press ‘Continue’

Step 2: Select Dell Products

a) Select the products you require and ‘Add to basket’.
b) When you have selected all your required items, click ‘Create eQuote’

c) Fill in the Order Details as appropriate.

-Give the quote a name and fill in Saved By ID
-Fill in all pertinent details around address/delivery address
-Please ensure your email address is correct as otherwise you will not
receive your eQuote and that your delivery address is accurate including the Eircode
-Save eQuote’ when ready

Step 3: Receive and Review Dell eQuote

a) You will receive the eQuote from Dell via email and it is valid for 30 days
b) The numbered eQuote will contain a full specification of the equipment you selected together with pricing
c) Please take the time to review your eQuote and check it is correct

Mistakes / amendments / modifications cannot be made once the order is submitted

Step 4: Generate a Purchase Order (PO)
As per point 10 of the University Procurement Policy “The processing of Purchase Orders through Agresso is a requirement for all purchases”.

A staff member with the Agresso role of Web Requisitioner generates the PO:
a) To facilitate reconciliation, please ensure the eQuote number is quoted on the PO.
b) When the PO is created, double check against the eQuote to ensure they match and include VAT

Place your Online Order

Step 5: Complete Dell Order
a)Once you have the PDF purchase order, log back onto the Dell Premier page and go to the ‘Quotes’ section

b) Search for your eQuote -  this is found on the email you received from Dell

c) Select ‘View & Buy’

d) Select ‘Checkout’

e) Review your Delivery address

Please ensure that the correct work address for the delivery of goods is entered including the Eircode. In instances where the courier cannot deliver to the specified address, they will deliver to the University Mail Centre.

f) Trade Compliance responses should be filled in as above

g) Your purchase order box will appear which you need to fill in accurately

Important

You must upload the PDF purchase order. You MUST accurately enter the PO Number for your order

Financial Accounting will not process payments in respect of purchases for which purchase orders have not been issued. 

Attachments: Click Change and upload the PO (PDF). Ideally include the PO number in the name of the document being uploaded

Purchase Order:

Insert 7-digit PO number. Check that the PO number is correct.

Additional Information:

Select ‘PO has been reviewed, attached and matches the PO number in the eQuote’

Again, please take the time to ensure the accuracy of the PO number that you have entered.

Click ‘Continue’

Step 6: Submit Order to Dell
a) Select ‘Submit Order’ (under Terms of Sale on the right-hand side of the screen)

You will receive an email confirmation from Dell that the order has been made, along with status updates in terms of when the order is shipped.

Please note the Dell Purchase ID number for tracking purposes.

Delivery and Goods Receipt

Once your order has been delivered from Dell, you must ensure a Goods Received Note (GRN) is recorded against the PO on Agresso.

This task is completed on Agresso by the Web Requisitioner.

If you did not generate the PO, please inform the Web Requisitioner that delivery is complete.